Executive Admin / Assistant Accounts Manager

TOTAL Advertising is seeking a full-time, in-agency Executive Admin / Assistant Accounts Manager to support agency operations and provide direct executive assistance to the company president. This role supports active paid search, social media, SEO, website, and creative projects while working closely with Accounts, Creative, Search, Digital Marketing, and Social Media teams in a fast-paced agency environment.

Duties

Executive Assistance & General Administration

  • Provide direct executive assistance to the company president, including calendar management, meeting coordination, and scheduling

  • Prepare executive correspondence, presentations, reports, and internal communications

  • Serve as a professional point of contact for internal teams, clients, and partners

  • Handle confidential information with discretion and professionalism

  • Coordinate travel, meeting logistics, and executive follow-up

  • Support general office administration and special projects

Account, Project & Campaign Support

  • Support Accounts Managers with client communication and internal coordination

  • Assist with active client projects such as paid search and social campaigns, SEO reporting, website builds, creative production, and social media content execution

  • Coordinate timelines, deliverables, approvals, and internal workflows using project management tools such as Trello

  • Work closely with Creative, Search, Digital Marketing, and Social Media teams to support timely execution

Campaign Analytics & Reporting Support

    • Assist with campaign analytics and performance reporting across digital, search, and social media channels

    • Collect and organize data from analytics, advertising, and social media platforms

    • Prepare and format routine reports and summaries

    • Ensure accuracy and consistency across reporting deliverables

Skills / Qualifications

  • Bachelor’s degree preferred

  • Experience in executive assistance, administrative support, account coordination, or marketing-related roles preferred

  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

  • Experience using project management tools such as Trello

  • Strong professional written and verbal communication skills

  • Excellent organizational skills and attention to detail

  • Comfortable working in a fast-paced, collaborative agency environment

Other

  • Competitive salary commensurate with experience
  • 401(k) with company match
  • Professional development and training opportunities
  • And more
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